Vendor Application, Rules and Requirements

2015 KIDS CRUZ POKER RUN & CAR SHOW

VENDOR APPLICATION

All vendors must provide the following information and (1) one Door Prize/ Giveaway item per booth space. Sample items include gift baskets, gift cards, products, etc.

BUSINESS NAME:          _________________________________________________________________

CONTACT NAME:          _________________________________________________________________

BUSINESS TYPE: (CIRCLE ONE)     INFORMATIONAL                         SALES

PRODUCT/ SERVICES DESCRIPTION: _________________________________________________

MAILING ADDRESS: ________________________________________________________________

CITY/ STATE/ ZIP:           _________________________________________________________________

 PHONE (1): ____________________________  ALT PHONE (2): ____________________________

 EMAIL:  __________________________________________________________________________

FOOD PERMIT REQUIRED? (CIRCLE ONE)       YES              NO

ALL FOOD VENDORS ARE REQUIRED TO ATTACH A COPY OF VALID PERMIT

Only food vendors offering deserts and other non-main course meal items will be permitted to participate

# OF BOOTHS REQUESTED: __________   BOOTH SPACES ARE 10’ x10’     ($20 Each)

Booths DO NOT have Electricity

The Boys & Girls Club of Bloomfield, NM (BGCB) believes in equal opportunities for all vendors and we will actively seek fair evaluation of all applications. In selecting participants, criteria may include menu items, past history, the promptness of application arrival, and event area accommodations. BGCB reserves the right to deny acceptance of any applicant for any reason.

As a participant of the 2015 Kids Cruz Poker Run & Car Show (KCPRCS), I fully understand and agree to the following:

I recognize and acknowledge that I assume full risk of any injury, property damage or loss which I may sustain as a result of my participation in any and all activities connected with or associated with my participation in the KCPRCS. Furthermore, I understand that I should carry my own insurance and required permits.

I agree to waive and relinquish all claims I may have against the KCPRCS, the City of Bloomfield, and all associated sponsors and staff of the BGCB and agents thereof from any and all claims other parties may have resulting from injuries, damage, or loss caused by, arising out of, connected with, or in any way associated with the activities of the KCPRCS.

I agree to provide a specified list of all menu items, services and/ or products I plan to sell, and I acknowledge that I may not be permitted to sell each of the items I submit. I understand that I must comply with all New Mexico Environmental Department (NMED) regulations pertaining to food sales at special events. I understand that failure to comply with NMED regulations may result in being asked to leave the KCPRCS, forfeiting all fees.

I agree to pay all the necessary fees set forth in this application. I understand that my credit card will be run and/or checks will be deposited upon application arrival, although I may not be selected to be in the KCPRCS. I further understand that if I am not accepted into the KCPRCS or if I cancel, I will receive a refund for my booth, which will all be mailed after the KCPRCS. I understand that all cancellations must be made in writing and must be postmarked, emailed, or faxed no later than June 30, 2015 and that absolutely no refunds will be considered after June 30, 2015.

I agree to be present for the entire duration of the KCPRCS: Saturday, July 25, 2015 from 4:00pm-8:00pm. I agree that if I have not set up by 3:30pm on Saturday, July 25th or if I leave the event early, I forfeit my booth space and all fees. If I intend to be late, I must acknowledge this to an event director or I will forfeit my booth space. I agree that all demonstrations and exhibits may be photographed for publicity purposes.

I understand and agree to abide by all the rules set forth in this application.

__________________________________________________________________________________

PRINTED NAME                                   SIGNATURE                                         DATE

2015 KIDS CRUZ POKER RUN & CAR SHOW

VENDOR RULES AND REQUIREMENTS

In order to make this event as successful as possible we are seeking a variety of vendors.  Product, craft and food vendors are all welcome to participate and encouraged to apply.  We do our best not to duplicate food or craft booths. Selection at previous events does not guarantee your position at this event.  Booth spaces are very limited and are on a first come first serve basis. We will not hold spaces, payment is due at registration.

All vendor applications are due in the Club by July 22, 2015 at 6:00PM.

Booth Requirements

·        Overall appearance and presentation of your booth is critical to the overall feeling of this event and your booth’s success.  We want to ensure that everyone has the best possible experience. Event staff determines booth placement.  Vendors are responsible for setting-up, maintaining and clean-up of booth.  Vendors are responsible for providing their own booth and display materials. The Club WILL NOT provide awnings, tables or chairs.

·        Booth space is limited to a single story 10’ x 10’ space (including all tables, wires, stakes, poles, etc.) with a good awning or covering that can withstand wind or any inclement weather.  For the sake of all vendors, we will not allow booths that look like “tarps on sticks”.  All booth spaces are outdoors, some are on grassy areas and others on paved concrete. 

·        There is NO ELECTRICITY AVAILABLE for this event. If you need a power source, you must bring it with you.  You must indicate on your VENDOR APPLICATION what type/ size of power source you will be bringing to this event so that we may place you accordingly.

·        Set-up for all vendors will begin at 2:00pm. Booths must be open from 4:00PM-8:00PM. Your booth must be open during the entire event window. Tear-down is only acceptable after 8:00PM.  You may not vacate early.  Vendors are responsible for cleaning their area after tear-down. 

·        All food vendors are required to have a valid food permit and must submit a copy with their Vendor Application.

Vendor Fees

·        All booth spaces are $20.  All fees are due at registration and are non-refundable.

·    All vendors must provide (1) one Door Prize/ Giveaway item per booth space. Sample items include gift baskets, gift cards, products, etc.

By signing below I acknowledge that I understand and will comply with the 2015 Kids Cruz Poker Run & Car Show Vendor Rules and Requirements.

____________________________                      ____________________________             ______________

    VENDOR PRINTED NAME                                    VENDOR SIGNATURE                         DATE